NDIS Worker Screening Rules

The registered provider assesses every role that its workers and any personnel will undertake in providing supports or services to people with disability, and identifies each role that is a risk assessed role (key personnel, direct delivery of specified supports or services, or more than incidental contact). A provider who is an individual is itself a worker.

Held text: NDIS (Practice Standards: Worker Screening) Rules, Comp. No. 4 (F2021C00788), the latest compilation at 1 Oct 2026.

what an auditor asks to see Role assessment worksheet for every position (including volunteers, students and agency staff) stating whether and why it is a risk assessed role; Organisation chart identifying key personnel roles (board, CEO, executives, managers); Commissioner's current list of specified supports and services, with the date it was checked

where it usually falls short Back-office or IT roles with unsupervised access to participants never assessed; Board members and managers not treated as risk assessed roles; Agency, contractor and volunteer roles left out of the assessment

Every Worker Screening Rules clause we hold

The provider keeps a written list of every risk assessed role filled with it, whether by a worker, personnel or an individual provider, stating for each the title or identifier, which limb of the definition applies, a description, the date it was assessed as a risk assessed role and the name and title of the assessor. The list is updated within 20 business days when a new risk assessed role is identified or an existing role is reclassified.

Held text: NDIS (Practice Standards: Worker Screening) Rules, Comp. No. 4 (F2021C00788), the latest compilation at 1 Oct 2026.

what an auditor asks to see Risk assessed role register with the five required fields for each role; Change log showing each new or reclassified role added within 20 business days

where it usually falls short Register lists people rather than roles; Assessor name and date missing; New service lines launched without updating the register

Every Worker Screening Rules clause we hold

Subject to the exceptions in Division 4, a registered provider supporting a person with disability in a participating jurisdiction allows a worker to engage in a risk assessed role only if the worker has a current clearance. A worker subject to an interim bar, suspension or exclusion is removed from the role, since the worker then has no operative clearance.

Held text: NDIS (Practice Standards: Worker Screening) Rules, Comp. No. 4 (F2021C00788), the latest compilation at 1 Oct 2026.

what an auditor asks to see Verification record from the NDIS worker screening database for each worker in a risk assessed role, with clearance number and expiry; Worker linkage record on the database showing the provider as the worker's employer; Procedure for removing a worker from risk assessed duties on notice of an interim bar, suspension or exclusion, with dated examples

where it usually falls short Clearance sighted as a card or email but never verified on the database; Expired clearances not tracked; Worker kept on shifts after the provider was notified of an interim bar

Every Worker Screening Rules clause we hold

The provider keeps an up-to-date written list of every worker in a risk assessed role with: full name, date of birth and address; the risk assessed roles they fill; for a worker allowed to work without a clearance, the exception relied on, its start and end dates and the supervisor's name; and for a worker who needs a clearance, the application number, the clearance number, the outcome and expiry, and whether any decision to suspend or revoke, or other decision stopping the provider from allowing the work, applies and its nature.

Held text: NDIS (Practice Standards: Worker Screening) Rules, Comp. No. 4 (F2021C00788), the latest compilation at 1 Oct 2026.

what an auditor asks to see Worker screening register holding every field in s 18(3) for each worker in a risk assessed role; Reconciliation of the register against payroll and rosters; Evidence the register is updated when outcomes, expiries or suspensions change

where it usually falls short Register kept only in the screening portal with no provider-held list; Exception dates and supervisor names missing; Workers who left or changed roles not updated

Every Worker Screening Rules clause we hold

The provider develops and keeps a written risk management plan to protect people with disability while any worker or personnel is engaged in a risk assessed role and is in the process of obtaining a clearance. The plan identifies and describes each risk to the people with disability the provider supports and explains how each risk will be managed (supervision, restricted duties, no unsupervised contact).

Held text: NDIS (Practice Standards: Worker Screening) Rules, Comp. No. 4 (F2021C00788), the latest compilation at 1 Oct 2026.

what an auditor asks to see Written risk management plan naming each risk to participants and the control for it while clearances are pending; Supervision roster showing a cleared worker supervising each person awaiting clearance; Plan version history with approval by a responsible manager

where it usually falls short Generic plan that names no specific risks or controls; Plan exists but pending workers are rostered alone with participants; No plan for personnel supplied by agencies

Every Worker Screening Rules clause we hold